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Information on Petitions to Council

A petition to Council may be included as a point of discussion in a Council meeting. If you would like to submit a petition regarding your concerns, our procedural by-law indicates the following for petitions submitted to Council:

“Petition” means a document requesting Council’s consideration of a matter that contains more than ten (10) signatures and does not include an electronic web-based document.

10.11  Petitions, Communications or Correspondence:  Every petition, communication or correspondence to be placed on an Agenda of a Regular Council Meeting or Planning Committee Meeting shall be delivered to the City Clerk by 12:00 o’clock noon on the second day preceding the day upon which the Agenda for that Meeting is issued (i.e. 12:00 o’clock noon Monday for Wednesday Agenda distribution).  All communications or petitions received after the above delivery date and not pertaining to the matters listed on the Agenda for the Meeting shall be held over for consideration at the next Regular Meeting of Council or Planning Committee unless otherwise approved by the Head of Council and Chief Administrative Officer.

In dealing with a petition on an agenda Council may make the following motions:

  1. Receive the petition (meaning that the municipality will take no action on this issue other than filing the information);
  2. Refer the matter to City staff for consideration; or
  3. Direct City staff to report back to Council.

All other motions related to a petition shall be out of order.

The City Clerk shall refuse to place a Petition on the agenda where the subject matter:

  1. Involves current or pending litigation;
  2. Involves insurance claims;
  3. Involves administrative complaints that have not been reported and investigated through the administrative process;
  4. Is beyond the jurisdiction of Council;
  5. Is contrary to the provisions of the Municipal Freedom of Information and Protection of Privacy Act; or
  6. It does not contain a contact person and their contact information.

Signatories to a Petition are deemed to have waived any expectation of privacy as a result of the record being created for review by the general public.

Petitions shall contain the printed name, signature, and some contact information of the individuals signing it.  Signatures without contact information shall be redacted by the individual or group submitting the Petition or it will not be accepted by the City Clerk nor presented to Council.

A petition template is provided below for your convenience. Please print as many copies as is required for your petition and submit to the City Clerk once all the additional information has been completed (e.g. information for person submitting petition, petition description on each page, number the signatures along the side, number the pages at the bottom etc.)

If you have any questions please contact the City Clerk at 705.324.9411 ext. 1295.

The petition template above may also be used if applying for a Limited Service Agreement or Road Assumption. For more information on these two programs please contact the Roads Department at 705-324-9411 ext. 1171 or follow the links below:

Limited Service Agreements:

Road Assumptions:

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